Human Resources

  • Administrative Assistant

    Posted Date 4 weeks ago(11/19/2018 10:02 AM)
    Job ID
    # of Openings
    Administrative Assistant
    ARCO Design/Build Northeast, Inc.
    Job Location

    Are you ultra-organized and love to lend a hand? Do you take a proactive approach to your work and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization? If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, The Design/Build Experts.


    We are looking for an energetic Office Support professional to join our team in Colombia, MD. You’ll be responsible for keeping the office running smoothly and supporting a team of Construction Project Managers.


    We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

    • Industry-leading performance-based bonus program
    • Generously funded profit sharing
    • Traditional and Roth 401k
    • Tuition reimbursement for associates
    • Scholarship for associates’ children up to $28,000 per child
    • 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
    • 1-week paid volunteer leave each year
    • 100% charitable match
    • Medical, dental, and vision insurance coverage
    • 100% paid 10-week maternity leave

    At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.


    Keep the office running smoothly:

    • Take a lead role in upholding our work hard/play hard company culture
    • Lead event planning and cultural initiatives for the office (summer picnics, team building activities, holiday decorating events, community service events, other miscellaneous events)
    • Prepare for meetings and trainings including scheduling, printing handouts, and coordinating catering
    • Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
    • Order office supplies as needed and keep track of office inventory
    • Making travel arrangements when necessary
    • Upkeep and organization of the office
    • Coordinate with the HR department and facilitate onboarding needs for new employees
    • Coordinate with Marketing department to organize and update materials as needed

    Support the team of Project Managers:

    • Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports
    • Provide Project support with filing drawings, printing, drawing logs, maintaining FTP site and PlanGrid, filing jobsite photos, processing subcontracts and change orders
    • Assist Project Managers with Proposals as needed. This may include typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager
    • Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
    • Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
    • Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
    • Maintain project files, including preparing new files and sending old files off site
    • Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed


    • 2-5 years of related office administration experience, construction administration experience considered a plus
    • High School Diploma required, College degree preferred
    • Excellent computer skills, must be proficient in Microsoft Word and Excel


    We are one of the fastest-growing, privately owned companies in America, completing over 4,000 design/build projects across 48 states. We ranked #15 out of the top 100 design/build companies in the U.S. and #49 on the ENR Top 400 Contractors list of 2018. Most importantly, our clients like us, they trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, “Yes!” we look forward to meeting you.


    ARCO does not accept unsolicited resumes from individual recruiters or third party recruiting agencies without pre-approval from ARCO’s Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.


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