Human Resources

  • Administrative Assistant

    Posted Date 3 weeks ago(10/23/2018 10:14 AM)
    Job ID
    2018-2603
    # of Openings
    1
    Category
    Administrative Assistant
    Company
    ARCO Design/Build Northeast, Inc.
    Job Location
    US-NY-White Plains
  • Overview

    ARCO Design/Build Industrial is a premier, full service design/build general contractor located in White Plains, NY, with more than 25 years of experience providing clients with complete project delivery throughout the United States. We are searching for a highly motivated Administrative Assistant to join our team.  The ideal candidate will have 2-5 years of related experience and strong computer skills. Candidates must be extremely organized, self-reliant, proactive, and detail oriented.

    Responsibilities

    • Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
    • Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager. 
    • Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists.
    • Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
    • Point person for proposal and capabilities packages.  This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager.
    • Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches.
    • Book all travel when necessary.
    • Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence.
    • Ordering office supplies as needed and tracking office inventory.
    • Maintain all files, including preparing new files and sending old files off site.
    • Upkeep and cleanliness of the office.

    Qualifications

    • 2-5 years of related experience, construction administration experience considered a plus.
    • High School Diploma or equivalent.
    • Excellent computer skills, must be proficient in Microsoft Word and Excel.
    • Must be extremely organized, self-reliant, proactive, and detail oriented.

    We offer a competitive benefit package that includes:

    • Tuition Reimbursement
    • 401k
    • Profit Sharing
    • 1 Month Paid Sabbatical after 5 years of employment
    • Medical, Dental, and Vision insurance
    • Yearly bonus potential

       

    ARCO is proud to be an equal opportunity employer.

     

     

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