Human Resources

  • Project & Office Coordinator

    Posted Date 3 weeks ago(5/9/2018 10:28 AM)
    Job ID
    2018-2463
    # of Openings
    1
    Category
    Administrative Assistant
    Company
    ARCO Design/Build Southeast
    Job Location
    US-NC-Charlotte
  • Overview

    ARCO has an exciting opportunity for a dynamic and self-motivated Project & Office Coordinator to join our growing team!

     

    The ideal candidate will have 3-8 years of well-rounded experience, relevant experience and strong computer skills. Successful candidates will be proactive, upbeat, creative, efficient, and will have superior organizational and detail skills. This individual must have a genuine passion for providing dependable service to others, in an orderly, realistic and practical way. In this role, you will help ARCO achieve strategic goals through support of a wide variety of tasks, projects and deadlines with precision and conscientiousness.

     

    ARCO Design/Build Southeast is a premier, full service design/build general contractor in Charlotte. The ARCO enterprise has more than 25 years of experience providing complete project delivery throughout the United States. ARCO completed $1.6B in revenue in 2017 and is on pace to continue exceptional growth in 2018.

     

    ARCO is proud to be one of Inc. 5000’s fastest-growing private companies in America, as well as #17 on the ENR Top 100 Design/Build General Contractor list of 2017. If you are interested in our award-winning corporate culture, best-in-class total rewards package, and, are ready to take your career to the next level with a growing organization consistently recognized as a Best Place to Work, consider joining our team.

    Responsibilities

    • Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
    • Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager. 
    • Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists.
    • Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
    • Point person for proposal and capabilities packages.  This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager.
    • Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches.
    • Book all travel when necessary.
    • Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence.
    • Ordering office supplies as needed and tracking office inventory.
    • Maintain all files, including preparing new files and sending old files off site.
    • Upkeep and cleanliness of the office.

    Qualifications

    • 3-8 years of related experience; Construction Administration experience considered a plus.
    • High School Diploma or equivalent.
    • Ability to work on multiple tasks simultaneously while successfully meeting established goals and deadlines;
    • Self-motivated and self-reliant;
    • Passion & pride in doing good work and a desire to make a strong impact on the overall business;
    • Ability to learn quickly and adapt to a constantly changing industry and business;
    • Manage a continuously evolving set of priorities when everything (really-everything!) is important. You can’t get overwhelmed or sidetracked easily.
    • High level of attention to detail, quality, and effective verbal and written communication skills along with excellent follow-through.
    • Act in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
    • Excellent computer skills. Must be proficient in Outlook, Microsoft Word, PowerPoint and Excel.

    *ARCO is proud to be an equal opportunity employer.*

     

    ARCO Design/Build does not accept unsolicited resumes from individual recruiters or third party recruiting agencies without pre-approval from ARCO’s Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO Construction will not be responsible for fees related to unsolicited resumes and for candidates who are submitted directly to our hiring managers.

     

     

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