Human Resources

Project Assistant

4 weeks ago
Job ID
2017-2177
# of Openings
2
Category
Administrative Assistant
Company
ARCO/Murray National Construction Company, Inc.
US-IL-Downers Grove

Overview

ARCO is a premier, full service design/build general contractor with more than 20 years of experience providing clients with complete project delivery throughout the United States. We are currently searching for a highly motivated Project Assistant to join our Downers Grove team. The ideal candidate will have 3-10 years of related experience and strong computer skills. Candidates must be extremely organized, self-reliant, proactive, and detail oriented.

 

ARCO’s Chicago office is the largest of 11 offices in the ARCO family of companies. The ARCO enterprise completed $1.2B in revenue in 2016 and is on pace to continue exceptional growth in 2017.  ARCO has been named as one of the Fastest Fifty growing private companies in Chicago for the past 6 years and was recently awarded Best Places to Work in Chicago by Crain’s. ARCO currently ranks #28 in the ENR top 100 design/build firms. ARCO’s leadership attributes the companies’ success to its exceptional associates and the award-winning culture they create.

Responsibilities

  • Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
  • Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager. 
  • Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists.
  • Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
  • Point person for proposal and capabilities packages.  This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager.
  • Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches.
  • Book all travel when necessary.
  • Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence.
  • Maintain all files, including preparing new files and sending old files off site.

Qualifications

  • 3-10 years of related experience, construction administration experience considered a plus.
  • High School Diploma or equivalent.
  • Excellent computer skills, must be proficient in Microsoft Word and Excel.
  • Must be extremely organized, self-reliant, proactive, and detail oriented.

We offer a competitive benefit package that includes:

  • Tuition Reimbursement
  • 401k
  • Profit Sharing
  • 1 Month Paid Sabbatical after 5 years of employment
  • Medical, Dental, and Vision insurance
  • Yearly bonus potential

     

ARCO is proud to be an equal opportunity employer.

 

 

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