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Construction Administrative Assistant

Construction Administrative Assistant

Job ID 
2017-2144
# of Openings 
1
Posted Date 
9/20/2017
Category 
Administrative Assistant
Company 
ARCO Construction Company, Inc.
Job Location 
US-MO-St. Louis

More information about this job

Overview

ARCO is a premier, full service design/build general contractor with more than 25 years of experience providing clients with complete project delivery throughout the United States. The ARCO enterprise completed $1.2B in revenue in 2016 and is on pace to continue exceptional growth in 2017. ARCO has been named as one of the Inc. 5000 Fastest Growing Private Companies in the nation – having tripled in revenue since 2012. ARCO is proud to have been ranked #17 on ENR’s Top 100 Design/Build firms list nationwide in 2017. ARCO’s leadership attributes the companies’ success to its exceptional associates and the award-winning culture they create.

 

ARCO has an exciting, long-term career opportunity for a highly motivated Administrative Assistant. The ideal candidate will have 3-10 years of related experience and must be organized, technologically savvy, and detail oriented.

Responsibilities

  • Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
  • Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager. 
  • Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists.
  • Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
  • Point person for proposal and capabilities packages.  This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager.
  • Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches.
  • Book all travel when necessary.
  • Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence.
  • Maintain all files, including preparing new files and sending old files off site.
  • Upkeep and cleanliness of the office.

Qualifications

  • 3-10 years of related experience, construction administration experience considered a plus.
  • High School Diploma or equivalent.
  • Excellent computer skills, must be proficient in Microsoft Word and Excel.
  • Must be extremely organized, self-reliant, proactive, and detail oriented.

We offer a competitive benefit package that includes:

  • Tuition Reimbursement
  • 401k
  • Profit Sharing
  • 1 Month Paid Sabbatical after 5 years of employment
  • Medical, Dental, and Vision insurance
  • Yearly bonus potential

     

ARCO is proud to be an equal opportunity employer.